Administrative Assistant Job at Planet Pharma, Exton, PA

bkZlUzAvWDNNSFB4SGtmby96MU84Q0ZVdGc9PQ==
  • Planet Pharma
  • Exton, PA

Job Description

Administrative Assistant

Exton, PA

12 month contract

The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.

Job Description:

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Essential Functions:

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.

• Calendar management and coordination of meetings

• Coordinate domestic as well as international travel arrangements for the department

• Process Invoices and prepare expense reports

• Assist with ad hoc projects under general guidance from the manager

• Provide support to other members of the department as needed

• Interact with staff at all levels in a fast-paced environment

While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),

• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.

• Issues control badges as required, records visitors' arrivals and departures.

• Ensure the vendors complete the safety and GMP training when needed and maintain the records.

• Answer incoming calls and route accordingly. Maintain updated phone list with changes.

• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements:

• 3 to 5 years of experience of administrative skills

• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook

• Must be a self-starter with the ability to multi-task

• Flexibility to accommodate rapidly changing priorities and deadlines.

• High level of accuracy and attention to detail

• Strong verbal and written communication skills

• Strong customer service skills

Job Tags

Contract work,

Similar Jobs

Core Medical-Perm

Staff - Registered Nurse (RN) - ED - Emergency Department - $36-58 per hour Job at Core Medical-Perm

 ...Department ~ Discipline: RN ~ Start Date: 07/14/2025~ Duration: Ongoing ~36 hours per week ~ Shift: 12 hours ~ Employment Type: Staff ER Day or Evening shifts available!!$15,000 Sign on Bonus!!We are looking for a healthcare professional who is... 

Planet Pharma

Calendar Operator Job at Planet Pharma

 ...2-hour day shifts followed by three days off. Second Week: Three consecutive 12-hour night shifts followed by four days off) Operator II has completed all Utility Operator training, is responsible for quality inspections, training Utility Operators and learning detailed... 

Sepp Leaf Products, Inc.

Shipping Room Attendant Job at Sepp Leaf Products, Inc.

Job description Sepp Leaf Products, Inc. has an opening for an entry level member of our shipping room. This position is the assistant clerk to our shipping room manager. Responsibilities include recording every detail of the order, from packing items into boxes to labeling...

Waldron Private Wealth

Senior Bookkeeper Job at Waldron Private Wealth

 ...Job Purpose: The Senior Bookkeeper within Family Office Services (FOS) serves as the lead financial operations resource supporting our...  ...full-cycle bookkeeping and accounting activities in QuickBooks Online: a. Categorize and reconcile complex spending transactions across... 

Essentia Health

Histotechnician - Nights Job at Essentia Health

 ...contributing to groundbreaking medical research and patient care? Essentia Health - St. Mary's Medical Center is seeking a skilled Histotechnician...  ...within the last 5 years OR ~ An associate degree from a regionally accredited college/university, with a...