RDY Advisors, LLC is a boutique real estate investment and advisory firm looking to hire an executive/personal assistant for approximately 7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, ordering groceries, etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc), and real estate related tasks (market research, client presentations, financial analysis, etc). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. The ideal candidate has an interest in real estate and learning more about the ins and outs of managing a real estate investment and advisory firm. The position is a tremendous learning opportunity which can lead to advancement.
Position Role :
- Assisting President and team in all day-to-day functions
- Office and administrative management
- Operations and office organization
- Will primarily work in the commercial real estate industry
Candidate Requirements :
- Ability to communicate effectively with clients and colleagues
- High proficiency in Word, Excel, Outlook, PowerPoint, Microsoft Office 365/OneDrive, Zoom/Teams, Dropbox, Apple operating system, LoopNet, CoStar, Crexi
- Highly organized and willing to organize all documents for easy access by all team members
- Business acumen
- Ability to hit the ground running and allow President to be present with clients and focus on looking for new deals
Daily Tasks:
- Review and flag email inbox
- Prepare client reports
- Research real estate comps and create comp reports/availability surveys
- Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses
- Keep LoopNet listings up to date and active
- Transcribe dictated emails
- Update and maintain to-do / project list
- Update and maintain calendar
- Book travel
- Scan & organize documents for files/Dropbox
- Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc), run errands, pick up mail, tech problem-solving (iPhone, Laptop, Wifi, logins)
Ideal Qualities:
- A problem solver
- Takes initiative
- A self-starter
- Always stays one step ahead
- Able to anticipate needs
- Detail oriented
- Hits the ground running and gets things done
- ON TIME OR EARLY for work
Additional details:
- Location: in-person position located on the Upper East Side
- Pay: $30-$35/hour
- Current schedule: 8:00 am-3:00 pm, Monday – Friday*
- Start time: immediately
*Additional hours may be available for the right candidate
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