Executive/Personal Assistant Job at RDY Advisors, LLC, New York, NY

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  • RDY Advisors, LLC
  • New York, NY

Job Description

RDY Advisors, LLC is a boutique real estate investment and advisory firm looking to hire an executive/personal assistant for approximately 7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, ordering groceries, etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc), and real estate related tasks (market research, client presentations, financial analysis, etc). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. The ideal candidate has an interest in real estate and learning more about the ins and outs of managing a real estate investment and advisory firm. The position is a tremendous learning opportunity which can lead to advancement. 

 

Position Role

- Assisting President and team in all day-to-day functions 

- Office and administrative management 

- Operations and office organization 

- Will primarily work in the commercial real estate industry 

 

Candidate Requirements

- Ability to communicate effectively with clients and colleagues 

- High proficiency in Word, Excel, Outlook, PowerPoint, Microsoft Office 365/OneDrive, Zoom/Teams, Dropbox, Apple operating system, LoopNet, CoStar, Crexi 

- Highly organized and willing to organize all documents for easy access by all team members 

- Business acumen 

- Ability to hit the ground running and allow President to be present with clients and focus on looking for new deals 

 

Daily Tasks:  

- Review and flag email inbox 

- Prepare client reports

- Research real estate comps and create comp reports/availability surveys 

- Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses 

- Keep LoopNet listings up to date and active 

- Transcribe dictated emails 

- Update and maintain to-do / project list 

- Update and maintain calendar 

- Book travel 

- Scan & organize documents for files/Dropbox 

- Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc), run errands, pick up mail, tech problem-solving (iPhone, Laptop, Wifi, logins) 

 

Ideal Qualities:  

- A problem solver 

- Takes initiative 

- A self-starter 

- Always stays one step ahead 

- Able to anticipate needs 

- Detail oriented 

- Hits the ground running and gets things done 

- ON TIME OR EARLY for work 

 

Additional details:  

- Location: in-person position located on the Upper East Side 

- Pay: $30-$35/hour

- Current schedule: 8:00 am-3:00 pm, Monday – Friday* 

- Start time: immediately 

*Additional hours may be available for the right candidate 

Job Tags

Immediate start, Monday to Friday,

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