Job Description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

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Free Career Advisor | Former Big 4 Accountant | Fortune 100 Executive VP | Guiding Professionals in Career Pathways & Franchise Opportunities

Our growing client is looking for a Executive Assistant to provide high-level administrative and operational support to senior executives by managing calendars, coordinating communication, organizing meetings and travel, preparing documents, and ensuring the smooth functioning of the executive office.

Responsibilities:

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for executive-level meetings, presentations, and reports.
• Handle confidential and sensitive communications, including emails, phone calls, and written correspondence.
• Maintain organized filing systems for documents, records, and executive information.
• Support planning and execution of company events, offsites, board meetings, and conferences.
• Conduct research and compile relevant data to support executive decision-making.
• Prepare and process expense reports, invoices, and other financial documentation.
• Liaise with internal teams and departments to ensure timely execution of projects and requests.
• Proactively anticipate executive needs, manage priorities, and address issues before they arise.
• Perform ad hoc administrative tasks and projects to support the efficiency of the executive team.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Minimum 3 years of experience in an executive assistant or similar high-level administrative role.
• Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Strong verbal and written communication skills, with attention to detail and professionalism.
• High level of discretion and confidentiality in handling sensitive information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care and Retail Health and Personal Care Products

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